Monday, October 21, 2013

You've Collected It... Now Organize It! (Data Collection)

You've collected it... but now what!?

We all have our own system for collecting data and tracking student progress. As special education teachers, one of the most important parts of our job is collecting data and progress monitoring IEP goals. Collecting the data is half the battle, but the other half is keeping it organized and ready to grab when you need it. Here is a peek at my system!

Right behind my reading table I keep my crate full of data. Each of my students has a section in this crate, and in each section I have a folder with their portfolio, assessments and progress monitoring.

The portfolio section is where I keep writing pieces that I will either give to the parents at the end of the year or put in to my students' ELA portfolios to travel with them to the next year.

The assessments section is where I keep assessments that are used for report cards, sight words, letters and sounds, math and writing.

Progress Monitoring
The progress monitoring section is where I keep all of the data sheets and progress monitoring materials for each of my students. 

Behind the folders I have a data binder for each student.

Data Binder
Each of my kiddos has a data binder that houses everything about each child. 

The student information section has general information about the student- address, contact numbers, family information, etc.

The next section is the child's IEP, summaries of their modifications and accommodations and information about their related services and therapies.

The parent contact section is where I keep every contact I have with the parents. Every email, note home or documented meeting. I also store behavior charts that the parents get each day because they serve as part of my daily parent communication.

The student data section is where I put data collection that has already been charted so I can use it at IEP meetings. This is also where I keep records of the therapies that my students get. Each time a therapist comes to get one of my kiddos for speech, OT, PT, etc.. they sign them out. I keep all of the sign out sheets to document that the services are in compliance with the IEP.

A few notes about my system:
  • It took a lot of preparation to get this system ready, but now that it is done, it is very easy to keep up with and my aides also know how to use it.
  • I got my binders at Big Lots for $2.00 each, so it isn't as expensive as it looks!
  • I only have 6 students so if you have a case load of 30, this may not work for you.
  • The cover pages for the sections of my binders are from this great organization pack!
Happy organizing!

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